Use cases for GateKeeper Proximity.

GateKeeper Proximity Use Cases.

How to login to computers, websites, and desktop applications faster and with more security.

GateKeeper™ Proximity is a faster method of authentication while maintaining stronger security through continuous authentication and automatic proximity locking. Contactless, wireless, passwordless, hands-free login.  GateKeeper is proximity-based 2FA access control for computers and websites instantly and securely - it includes centralized password management, OTP, location-based auditing, and reporting all in one solution. GateKeeper uses Bluetooth Low Energy wireless technology to authenticate users on to computers and eliminates password memorization for computer and web logins. This protects endpoints on the network and users' credentials. Compliance simplified.

What is GateKeeper proximity authentication?

How to centralize password management and security?

GateKeeper Enterprise is a faster method of authentication while maintaining stronger security through continuous authentication and automatic proximity locking. Control passwords, set computer access groups, audit who logged in on what computer (even with shared accounts), and auto-lock all workstations. The GateKeeper Hub is the admin console used by administrators and authorized users with their own logins to manage settings, users, computers, and permissions.

GateKeeper Hub admin console for Enterprise explained.

How to use 2FA with GateKeeper Proximity.

Users can use 2FA to login to computers using their token's presence (factor 1) and their PIN (factor 2). Please make sure you have your GateKeeper Client software installed on your computer and your token registered (GateKeeper Halberd key fob or GateKeeper Trident phone app) before setting up 2FA. 

1. Open your GateKeeper Client application on your PC/Mac and click Settings.
2. Under Unlock Method, select the option "GateKeeper with PIN Login" - all set!

You'll need your GateKeeper token with you and type in your token's PIN to login.

How to set 2FA for GateKeeper from the desktop application.

How to log in automatically to your computer.

Login to your computer automatically. GateKeeper proximity authentication can automatically unlock your computer as you approach the computer. Automatic unlock can be set from the GateKeeper Client desktop application.

1. Open your GateKeeper Client application on your PC/Mac and click Settings.
2. Under Unlock Method, select the option "Automatic Login" - all set!

Just approach your computer with your GateKeeper token on you and the computer will automatically unlock.

Set automatic unlock for your computer.

How to log in by tapping your key to your computer?

GateKeeper Proximity authentication can automatically unlock your computer with by touching your token to the USB reader. Unlock by touch can be set from the GateKeeper Client desktop application.

1. Open your GateKeeper Client application on your PC/Mac and click Settings.
2. Under Unlock Method, select the option "Touch Login" - all set!

Now just tap your GateKeeper token to your USB receiver and the computer will unlock.

Login to your computer by touching your key to your USB reader.

How to log in by pressing the Enter key.

GateKeeper proximity authentication can automatically unlock your computer when the user presses the Enter key and has their token with them. Unlock your computer by pressing the Enter key by following the directions below.

1. Open your GateKeeper Client application on your PC/Mac and click Settings.
2. Under Unlock Method, select the option "Press Enter to Login" - all set!

With your GateKeeper key present, press the Enter key and you will be logged in.

Login to your computer by pressing the Enter key.

How to make the computer lock faster when you walk away?

1. Open your GateKeeper Client application on your PC by pressing the Windows key on your keyboard and start typing "GateKeeper".
2. Move the Lock dial right to decrease the lock range (locks sooner). Now your computer lock faster when you leave. The default lock setting is 25. Try moving the bar to between 40-50.

Changing your lock and unlock distance.

How to automatically unlock the computer when the same user quickly returns to the same computer.

GateKeeper unlocks your computer based on the proximity of your token. The most secure method of unlocking your computer with GateKeeper is to use the GateKeeper (first factor) with your PIN (second factor). This requires you to both have your GateKeeper token with you AND type in your PIN every time you want to unlock your computer.

1. Open your GateKeeper Client application on your PC by pressing the Windows key on your keyboard and start typing "GateKeeper".
2. Click Settings in the lower left. 
3. Under Unlock Settings, go to Quick Return Timeout, and select your preferred length of time.

What is the 'Quick Return Timeout' setting in GateKeeper?

How to let multiple users quickly login and logout of shared workstations?

Active Directory Account Users:

If the GateKeeper Enterprise software was set up in an Active Directory environment, add the user to the same Group as the computer. Click here for instructions on adding users to Groups.

If you're still not able to access the PC using your GateKeeper key, please contact your network administrator. Your account may be limited to a single PC by your administrator. 

Non-Active Directory Account Users:

If your office does not use Active Directory, then please follow the steps below to enable GateKeeper Kiosk Mode. After configuring kiosk mode, any GateKeeper users assigned to the same Group as the computer can log in to that computer with their token and have access to their own web passwords.

1. Open Google Chrome/Firefox web browser.
2. Log in to the GateKeeper Hub with your GateKeeper admin credentials.
3. Click the Computers tab on the left.
4. Select the computers you want to be shared between GateKeeper users.
5. Click the Manage Computers button.
   On the side-bar, click on the Kiosk Mode Credential tab.
6. Under Actions, click Edit.
7. Fill in the username, domain, and password for each desired computer, then click Save.
8. After adding credentials to each computer, click Save.
9. Click the Group Settings tab on the left.
10. Click Select Computers next to the desired Group.
    
11. On the side-bar, select the desired computer(s).
    
12. At the bottom of the side-bar, click Save Computers.
    
13. Click Select Users to add any/all desired GateKeeper user(s) to the same Group as the computer - this will give each user in the Group the ability to logon to any Computer in the Group.
14. On the side-bar, select the desired user(s) you want to give access to any computer in the Group.
    
15. At the bottom of the side-bar, click Save Users. Done!

How to automatically lock computers left unattended.

Unlocked and unattended computers? In violation of compliance? Want to automate compliance GateKeeper automatically lock PCs when the token is no longer in range of computer. After installation, GateKeeper is already set to auto-lock. If you have changed your settings and wish to auto-lock, please open the GateKeeper Client application on your desktop.

1. Click Settings on the left side.

2. Under Proximity Lock Method select the option called Lock Workstation in the dropdown menu. All set. Now, your GateKeeper will automatically lock your workstation when you leave.

For the best results, we recommend using 2 USB proximity sensors and keeping your key fob in direct line of sight with at least 1 of the sensors.

If you find that your computer is locking or unlocking at unintended times, please go the Dashboard in your GateKeeper Client application and adjust the Signal Quality level to lock or unlock closer or farther.

Perfect for every office worker, healthcare practitioner, police officer, and security-conscious.

How to login with 2FA but without typing passwords.

Please make sure you have your GateKeeper Client software installed on your end user computer and your token registered (GateKeeper Halberd key fob or GateKeeper Trident phone app) before setting up 2FA. 2FA login without typing passwords is especially useful if you're password is complex and difficult to type (and crack).

1. Make sure to create a long and complex Windows/Mac password.
2. Open your GateKeeper Client application on your PC/Mac and click Settings.
3. Under Unlock Method, select the option "GateKeeper with PIN Login" - all set!

You'll need your GateKeeper token with you and type in your token's PIN to login.

How to set 2FA for GateKeeper from the desktop application.

How to see all unlocked computers on the network.

As the IT admin, you can see all computers on the network that are currently unlocked.

1. Open Google Chrome/Firefox web browser.
2. Log in to the GateKeeper Hub with your GateKeeper admin credentials.
3. Scroll down to the Status of Active Computers table. Any computer currently unlocked will be in green. 
   
   
   
   
4. If you do not see this table, please click Add more charts and click + Add to Dashboard next to the Status of Active Computers table to your Dashboard view.
   
   

How to see login and logout events by user.

1. Open Google Chrome/Firefox web browser.
2. Log in to the GateKeeper Hub with your GateKeeper admin credentials.
3. Click Reports on the left. Then in the dropdown, click Create Report.
4. Click Individual Sessions by User. Then on the left, select the user you would like to see login and logout times for.
   
   

How to set work hours for different security settings.

Setting Work Hours allows the IT admin to enforce 2FA at different times on different days, depending on their preference. 

1. Open Google Chrome/Firefox web browser.
2. Log in to the GateKeeper Hub with your GateKeeper admin credentials.
3. Click Group Settings on the left.
4. Click Global Settings.
5. Next to Work Hours, click Configure.
6. Move the sliders for each day of the week to set Work Hours vs. Off-Work Hours.
   
   
   
   
7. Then click Manage Settings next to the Group you want to set a different login method for during Off-Work Hours.
   
   
   
   
8. Click UNLOCK SETTINGS.
9. In the dropdown next to Off-Hours Unlock Method, select the login method to be enforced during those off-hours. 
   
   

How to prevent phishing by using GateKeeper.

Many phishing attack involve asking victims to type in their credentials on sites masquerading as legitimate (like your bank). With GateKeeper, all legitimate logins only auto-fill on legitimate URLs, so the user is not prone to accidentally logging into the wrong site and inadvertently giving up their credentials. Simply use GateKeeper to login to your PC, Mac, and websites to avoid falling for phishing scams.

When you download the GateKeeper Client application, the GateKeeper password manager web browser extension automatically installs. Just go to your Chrome browser and enable the GateKeeper extension. GateKeeper password manager is available for Chrome, Firefox, Edge, Opera, Vivaldi, and Brave web browsers. 

How to automatically authenticate OTP on websites without typing the code.

GateKeeper can generate OTPs for websites that support Google Authenticator as their second factor of authentication (2FA). Instead of having to use your phone to get the OTP code while logging on to the website, GateKeeper can automatically generate OTP codes for you, and auto-fill them in when the website requests it during login.

• Supported Method for TOTP: Time-Based One-Time-Passcodes
• Similar to: Google Authenticator, Microsoft Authenticator, etc.

When you're on a website for which you want to enable two-factor authentication (Google Authenticator type), you will see a QR code or Secret displayed. You will need this QR code or secret to add an OTP type credential to your GateKeeper profile.

1. Open the GateKeeper Password Manager extension in your browser.
2. Click on Add Web Password.
3. Fill in the website login details (website, username, password).
4. Click on the Capture QR code button.
5. This will capture the QR code and extract the OTP secret. 
6. If the QR code is not captured properly,  you can also copy the secret from the website's 2-FA settings page and paste it directly into the OTP box.
7. Once all the fields are filled, click Save.

GateKeeper OTP.

How to use GateKeeper to generate time-based one-time-passcodes (OTP) like Google Authenticator?

How to prevent employees from writing down passwords.

GateKeeper can prevent employees from writing down passwords to remember them by letting employees use a physical key (or their Android phone) plus a shorter PIN. A longer password is more secure and difficult to crack by brute force, but has many downsides as well: users can't remember longer more complex passwords and end up not being able to log in efficiently or at all.

System administrators need employees to abide by their password security policies. But enforcement is often costly and ineffective without the right tools of automation. Weak passphrases/passwords, short passwords, common passwords, low entropy passwords, and other common password vulnerabilities can all be prevented.

GateKeeper token (factor 1) with a PIN (factor 2) is the most secure method of logging in with GateKeeper. 

First, make your Windows/mac password extremely long - 50 characters should do. Then do the same for all web passwords.

GateKeeper proximity authentication utilizes a user's token's distance from a Bluetooth sensor to determine presence. The GateKeeper token (Halberd of Trident phone app) will be the first factor (possession) and your PIN will be the second factor (knowledge). With any GateKeeper unlock option, you can login password-free.

In order to log in to your computer and websites with proximity authentication, please follow these steps: 

1. Open your GateKeeper Client application on your PC by pressing the Windows key on your keyboard and start typing "GateKeeper".

2. Click Settings in the lower left. 

3. Under Unlock Settings, go to Unlock Method, and select GateKeeper with PIN Login in the dropdown menu to enable two-factor authentication (2FA).

Automatic Login:	Proximity login - once the user is in the range of the computer, the user will be authenticated.
Press Enter Key to Login:	When the token is in range of the computer, pressing the Enter key will authenticate the user.
Touch Login:	Touch the token to the USB sensor to authenticate – just like an NFC card.
GateKeeper with PIN Login:	2FA method: Requires the presence of a GateKeeper token and typing of a secret PIN to authenticate.

Welcome to automatic authentication without typing passwords - efficient workflow for all employees.

How to login without removing gloves or masks.

Hands-free, contactless login to PCs, Macs, EHRs, desktop applications, and websites.

Keep your gloves and masks and login just by being there

GateKeeper logs users in even if the user is wearing gloves (no typing or fingerprint needed) and masks (no iris scan needed). Fingerprint readers require everyone to take off their gloves every time. Iris scanners require removing goggles/face masks. Typing passwords means another wipe-down required. Avoid the hassles and login using your presence in a more hygiene and efficient style.

- More time to see patients due to fewer password problems

- Permanent reduction of time expended on logging in to clinical software such as EHR

- Computers auto-lock when users leave so users don’t have to worry about securing PC

- Eliminate the need to remember all of your usernames and passwords

- Reduce workflow interruption due to HIPAA and policy requirements

- See who’s logged in and when users last logged out, even on kiosk computers

Significant clinical impact – see more patients

Between HIPAA policies and heightened infection control due to COVID-19, logging in to PCs and EHRs is taking more time and effort that could be used to see more patients. GateKeeper reduces time logging in to clinical software has translated into significant recurring savings for institutions. Doctors have reported being able to see multiple additional patients each day due to time saved using GateKeeper for authentication.

How to login to your computer using your phone as a proximity key.

GateKeeper Trident is a smartphone application that turns your phone into your software authenticator token that allows you to access and secure your computer and web passwords without the inconvenience of memorizing and typing passwords. It pairs your phone to the GateKeeper desktop application and can lock/unlock your computers and websites based on your phone's (soft token) proximity. Download for free from the Google Play Store.

Use your phone as your key to your computer with the GateKeeper Trident Android mobile app.

Directions for setting up the GateKeeper Trident app on your Android phone.

1. Purchase a GateKeeper Bluetooth USB sensor so that your computer can most optimally scan for your phone as your token. Although you can use your internal Bluetooth chip on your computer, the signal tends to be too weak for the best performance.

2. Download the free GateKeeper Trident app onto your smartphone.

 

3. Download the correct GateKeeper Client desktop software onto your computer. 

What software do I need for GateKeeper proximity login?

4. Connect your smartphone to your GateKeeper Client desktop software as your token. Done!

How to login with 2FA while offline.

GateKeeper does not require Internet connection to function - it continues to function based on the last settings at sync. 2FA will always function when offline. The user has a locally cached, AES-256 encrypted database of passwords. 

Of course, if you are an enterprise organization using the GateKeeper cloud Hub platform, then updated passwords and permissions will only sync with the computer after it regains Internet or local network connection. Otherwise, whatever settings were in place when last synced will continue until resynced.

For any additional questions or concerns regarding GateKeeper™ continuous authentication, proximity settings, computer locking, or credential management, or HIPAA compliance, 2FA/MFA, please contact GateKeeper Enterprise support using the Support Ticket form on https://gkaccess.com/support/ or email [e-mail].

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